Information for event organisers

Discuss your event plans with the City as early as possible. If you have an idea for an event, but don’t know where to start, arrange a meeting with our Community Events Officer. We can guide you on suitable locations, event planning and management, the requirements for holding events in the City, and the application process.

Once you have planned your event, we are here to help facilitate the necessary approvals and permits.

When organising an event, please plan in advance and allow a minimum 8 - 12 weeks for your application to be processed.

To ensure your event complies with local laws, regulations and other legislative requirements, it is essential that you read the Event Application Guidelines and Requirements whilst planning an event and before submitting an application. This document also outlines the various supplementary documents or other permits you may need to submit with an event application.

To assist in preparing for an application refer to the event application checklist.

• Event Application Guidelines and Requirements
• Event application checklist - Before you begin.

It is recommended you also refer to the Department of Health Guidelines for concerts, events and organised gatherings.

Once the Event Application is submitted, the City’s Community Events Officer will conduct an initial assessment and may request additional information or documentation. Further assessment is then undertaken by relevant departments within the City, and you may be contacted throughout this process.

Supplementary applications, templates and information can be found on the Event Resources section below.

1. Click ‘register’ button below and complete your details
2. You will receive an email with instructions on how to set a password
3. Once a password is set you will be logged in to your account.

Register for an online account

1. Log in to your online account
2. Click ‘Start a new application’
3. Complete the online form and attached relevant supplementary documents
4. Complete the declaration and submit the application.

You will be unable to complete an online application where the event date is less than eight weeks from the time of attempting to submit the form. Late applications will not be accepted.

A certificate of public liability insurance and event site plan is required to progress through the online form.

Log in to your online account

You can resume a saved application, provide additional documents to complete an application, check the status of an application, and view previous event applications, by logging into your online account.

Log in to your online account

Once your application has been completed, you will receive acknowledgement of submission via email.

The City will then undertake an initial assessment of the application, and may request additional information or documentation.

Further assessment is undertaken by relevant departments within the City, and you may be contacted throughout this process.

If approved, you will receive written approval and all relevant documentation. It is important that you read the approval conditions as it is the event organiser’s responsibility to adhere to these conditions when operating an event.

The City will work with organisers to obtain approvals, however if the application is unsuccessful, the City of Stirling will discuss this with you and provide written advice.